Agenda for Overview and Scrutiny Committee (Regulatory, Compliance and Corporate Services) on Tuesday 18th June, 2019, 6.30 pm

Agenda and draft minutes

Venue: Birkdale Room, Town Hall, Southport

Contact: Paul Fraser  Senior Democratic Services Officer

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from the Chair, Councillor Bradshaw and Councillors Brodie-Browne and Morris.

 

 

2.

Declarations of Interest pdf icon PDF 37 KB

Members are requested to give notice of any disclosable pecuniary or personal interest    

 

An advice note on declaration of interests is attached

 

 

Minutes:

No declarations of disclosable pecuniary or personal interests were received.

 

3.

Minutes of the Previous Meeting pdf icon PDF 90 KB

Minutes of the meeting held on 5 March 2019

Minutes:

RESOLVED:

 

That the Minutes of the meeting held on 5 March 2019 be confirmed as a correct record.

 

4.

“Tool-Kit” for the Armed Forces Covenant pdf icon PDF 63 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer that provided information, in accordance with the Committee’s Work Programme, of the latest position regarding the “Tool-Kit” for the Armed Forces Covenant and recommending a way forward.

 

The report indicated that the Armed Forces Covenant was a promise from the nation ensuring that those who served or who had served in the Armed Forces, and their families, were treated fairly in recognition of the sacrifices they made on behalf of the country; that Covenant was not designed to give the Armed

Forces, Veterans and their families’ preferential treatment compared with other citizens but should ensure that they got a fair deal and were not disadvantaged because of their Service; that Covenant relied on the government, communities, businesses, and individuals of the UK to actively support it in order to make a difference; and that Local Authorities were at the heart of that support group. The six councils in the Liverpool City Region had all signed the Covenant,

and this review examined how they were working hard to make sure that Servicemen and women, veterans and their families got a fair deal.

 

The report concluded that the Committee had agreed during the last Municipal Year that a report be submitted on the “Tool-Kit” for the Armed Forces Covenant; that as reported at previous meetings the Committee had been advised that colleagues in the Liverpool City Region were preparing the tool-kit; and that this task had now been completed and the tool-kit had been circulated to Liverpool City Region local authorities. A copy of the tool-kit was attached as an appendix to this report.

 

Members of the Committee asked questions/commented on the following issues:

 

·        The numbers of homeless veterans and the identification of veterans at risk of becoming homeless

·        Work undertaken with the Veterans’ Pension Advisory Committee

·        Governance arrangements associated with the Covenant and how such arrangements could be strengthened drawing on models seen elsewhere across the City Region

 

RESOLVED:

 

That the Chief Legal and Democratic Officer and the Cabinet Member - Regulatory, Compliance and Corporate Services be requested to consider further the governance arrangements associated with the Covenant.

 

5.

Area Committees Working Group Final Report – Update on Recommendations pdf icon PDF 84 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

Further to Minute No. 17 of 11 September 2018 the Committee considered the report of the Chief Legal and Democratic Officer that provided a monitoring report setting out progress made in respect of the recommendations formulated by the Area Committees Working Group and approved by Cabinet.

 

The report indicated that Area Committees ceased to operate and were replaced with Community Forums; that Constituency Forums were subsequently replaced with “Community Chats”; that the Head of Communities supported the operation of the Community Chats; and that the first round of Community Chats were held at 6.30 p.m. on the dates set out below and were advertised on the Council’s website and via press releases to local news websites and newspapers.

 

Bootle -  27 February 2019 – Bootle Town Hall

Sefton Central – 7 March 2019 – Formby Professional Development Centre

Southport – 13 February 2019 – The Atkinson 

 

Appendix 1 to the report provided information compiled by the Head of Communities on the operation of the Community Chat events whilst Appendix 2 detailed views of Members of the Council on the first round of the events.   

 

Members of the Committee asked questions/commented on the following issues:

 

·        The willingness of the Cabinet Member – Regulatory, Compliance and Corporate Services to look at different arrangements for different areas

·        the responsibility of elected Members, as community leaders, to be innovative to engage local residents in the events

·        the advertising and marketing of the events to achieve enhanced public attendance

·        the lack of decision making powers delegated to the Community Chat events

 

RESOLVED: That

 

(1)

the report setting out progress made against the recommendations formulated by the Area Committees Working Group and approved by Cabinet be noted; and

 

(2)

the Chief Legal and Democratic Officer be requested to submit a further update report to the Committee in 12 months’ time.

 

 

 

 

6.

Work Programme 2019/20, Scrutiny Review Topics and Key Decision Forward Plan pdf icon PDF 77 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer seeking the views of members on the draft Work Programme for 2019/20, the identification of potential topics for scrutiny reviews to be undertaken by a Working Group(s) appointed by the Committee and the identification of any items for pre-scrutiny by the Committee from the Key Decision Forward Plan.

 

The report indicated that a potential topic for review had been suggested by the Head of Corporate Resources relating to “review and develop options for how the Council’s activities could ameliorate the impact of climate change with a view to integrating proposals in any future strategy or delivery plan”.

 

Members of the Committee asked questions/commented on the following issues:

 

·        Associated with the reference to the air quality monitoring report on the Work Programme how new traffic schemes such as Brooms Cross Road had an adverse impact on pollution levels in adjacent communities

·        The need to understand the role of all the services that the Council commissions and how they impacted on climate change

 

RESOLVED: That

 

(1)

 

the Work Programme for 2019/20, as set out in Appendix 1 to the report, be approved;

 

(2)

the Overview and Scrutiny Management Board be requested to consider establishing a cross-cutting review to review and develop options for how the Council’s activities could ameliorate the impact of climate change with a view to integrating proposals in any future strategy or delivery plan together with ways to improve pollution levels associated with traffic management and highway issues; and

 

(3)

the Key Decision Forward Plan as set out in Appendix 3 to the report, be noted.

 

 

 

7.

Cabinet Member Report - March to June 2019 pdf icon PDF 66 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer that included the most recent report from the Cabinet Member – Regulatory, Compliance and Corporate Services.  

 

Councillor Lappin, Cabinet Member – Regulatory, Compliance and Corporate Services was in attendance to answer any questions regarding her report.

 

Members of the Committee asked questions/made comments on the following issues:

 

·        In connection with the Communications Team the encouragement of people to vote and the provision of instant live coverage on local elections night; and the experimental animation video to promote important messages that balanced welcoming thousands of people to Sefton over busy bank holidays whilst encouraging people to act respectfully and responsibly

·        The percentage of Sefton residents who were registered to vote

·        The balanced budget forecast position

·        Statistics associated with the DWP funded Citizens Advice scheme, known as “Help to Claim” to provide support to residents who needed help with their initial claim for Universal Credit

·        The operation of the Members Welfare Reform Reference Group 

 

RESOLVED:  That

 

(1)    

the update report from the Cabinet Member – Regulatory, Compliance and Corporate Services be noted;

 

(2)

the Head of Health and Wellbeing be requested to submit updates to each meeting of this Committee on the operation of the Members Welfare Reform Reference Group; and

 

(3)

 

Councillor Lappin be thanked for her attendance at the meeting.