Decision details

This report shall be seeking permission to invite Tenders on a cost / quality basis for suitable Contractors to be added to a Framework Contract. The scope of the work to be delivered under the Framework will be street lighting and associated electrical highway street furniture. The Framework will be utilised as required to support the Authority’s own in-house street lighting operations team.

The Cabinet considered the report of the Director of Built Environment which provided details of the proposed procurement process for the provision of a Street Lighting Installation Framework Contract for a period of three years with the option to extend for up to a further two years.

Decision Made:

That:

(1)       approval be given to the invitation of tenders for the Street Lighting Installation Framework Contract on the basis of a 80% Cost / 20% Quality ratio.

(2)       the Director of Built Environment  be authorised to award the Contract for a period of three years (with the option to extend for up to a further two years) to the highest scoring Tenderer subject to the appropriate Cost and Quality evaluations being completed on tender return

Reason for Decision:

The inclusion of a Street Lighting Framework Contract would enable the Authority to draw upon additional resources / services when demand is high, at short notice with pre-agreed rates. It will also enable the Authority to deliver certain essential street lighting activities that cannot currently be undertaken in house due to the availability of appropriate equipment and resources.

Alternative Options Considered and Rejected:

The option to expand the existing in house work force and invest in additional plant and equipment had been been ruled out in the short term due to future uncertainty of Revenue / Capital budgets and subsequent volumes of works which would leave the Authority carrying an unnecessary overhead.