Procurement of the Southport East West Link & Coastal Path Cycle Improvement scheme.
Decision Maker: Cabinet Member - Locality Services
Decision status: Recommendations Approved (subject to call-in)
Is Key decision?: No
Is subject to call in?: Yes
To seek Cabinet Member approval to invite tenders through the appropriate procurement route for the provision of the construction of the proposed Southport East West Link and Coastal Path Cycle Improvements.
That Cabinet Member:
(1) Notes the progress on the scheme to date and the planned delivery programme;
(2) approves the tender process to procure the provision of the construction element of the scheme, to be published on The Chest using an Open Tender process, as outlined in the report; and
(3) gives delegated authority to the Head of Highways and Public Protection to award the Contract resulting from the procurement process.
Reasons for the Decisions:
The Grant Funding Agreement for the scheme is from the Liverpool City Region Single Investment Fund (SIF) (LGF3 award). One of the conditions of the funding would be that any works procured would have to be fully compliant with European Structural and Investment Fund (ESIF) procurement requirements.
It was intended to procure the scheme using the Council’s current Framework agreement for the delivery of Transportation Projects. However, the current framework is not compliant with the ESIF procurement requirements and therefore cannot be utilised to procure this project.
The recommendation is therefore to procure the works as a ‘standalone’ scheme published on The Chest using an Open Tender process, in accordance ESIF procurement requirements.
The Procurement Strategy outlined within the report aims to ensure the engagement of a suitably experienced contractor who has demonstrated compliance with the Council’s statutory requirements, quality criteria and submitted an acceptable tender price for the project.
Alternative Options Considered and Rejected:
The Councils existing framework agreement expired in March 2019 and the anticipated timescales for the renewal, which will be amended to comply with the ESIF procurement requirements, are too late for consideration for this scheme.
In addition, the scheme budget exceeds the financial limits for the Minor Works Term Service Contract and therefore cannot be considered for delivery using this option.
Publication date: 12/09/2019
Date of decision: 12/09/2019
Date comes into force if not called in: 20/09/2019
Call-in deadline date: 19/09/2019
Current call-in Count: 0