Decision details

Update to Contract Procedure Rules - Document Sealing

Decision Maker: Cabinet Member - Regulatory, Compliance and Corporate Services

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes


Proposal to increase the contract document sealing requirements currently set at a minimum of £100,000 per contract to a minimum of £250,000 per contract.




(1) The Legal sealing level of contracts from £100,000 to £250,000 be increased


(2) The Contract Procedure Rules will be updated to reflect the agreed change be noted



Reasons for the Decision(s):


To improve the efficiency of existing processes.


Alternative Options Considered and Rejected: (including any Risk Implications)


By remaining at the current levels of £100,000 for document sealing the Council are not making the best use of our Legal and Procurement resources.  The increase to £250,000 addresses this issue without significantly increasing the level of risk to the Council.


The risk being that a latent problem, with a contract, emerges outside the limitation period and the Council is barred from legal action in that matter. This would only be for those contracts in the range £100k - £250k (and excludes most property transactions). It is considered that the benefit of the change is proportionate to the risk.


Publication date: 01/06/2023

Date of decision: 01/06/2023

Effective from: 10/06/2023

Accompanying Documents: