Decision details

The Cabinet considered the report of the Director of Built Environment which provided details of the proposed procurement of the Annual Service Contracts for Highway Maintenance Work to begin in July 2016.

Decision Made:

That:

1)      the procurement of the Annual Service Contracts for Highway Maintenance Work be  agreed based on the specifications referred to in paragraph 2.6 of the report;

(2)     the Director of Built Environment  be authorised to approve the Short List of Tenderers for each Contract subject to the appropriate review of the Pre Qualification Questionnaire;

(3)     the tenders be evaluated using the evaluation criteria set out in paragraph 2.4 of the report; and

(4)     the Director of Built Environment  be authorised to award the Contracts to the highest scoring Tenderer.

Reasons for Decision:

The existing Annual Service Contracts for Highway Maintenance Works are due to expire in July 2016.

Alternative Options Considered and Rejected:

There were a number of alternative proposals for delivering the Maintenance Work. Consideration had been given to engaging one Contractor for all the works that forms the Highway Maintenance Programme or by reducing the number of Contracts to a smaller number by joining similar activities together.

However, it was acknowledged that there was a risk that should the works be undertaken by one, or a small number of contractors, any poor performance of a Contractor would have a much greater impact both on service delivery and staff resources. As such, as the previous 5 year arrangement proved effective, it was considered appropriate to use this as a model for the Contracts going forward.