Issue - meetings

Report of the Chief Executive

The Council considered the report of the Chief Executive on the proposed appointment of officers to undertake the Proper Officer Functions in respect of elections, electoral registration, the monitoring officer role and the registration of births, marriages and deaths.

At its meeting held earlier that day, the Cabinet had considered the report and endorsed the recommendations set out in the report.

It was moved by Councillor Robertson, seconded by Councillor Brodie-Browne and

RESOLVED: That

(1)      the Electoral Registration Officer Functions for the registration of Parliamentary and Local Government Electors and Acting Returning Officer / Returning Officer Functions for Parliamentary, Local, Parish and European Elections under the relevant provisions of the Representation of the People Act 1983 and European Parliamentary Elections Act 2002 be attached to the post of Assistant Chief Executive and the current postholder be appointed to act as the Proper Officer for all related functions and relevant legislation with effect from 1 April 2010;

(2)      the Assistant Legal Director be appointed as the Monitoring Officer for the Council with effect from 1 April 2010, until he leaves the Council or a decision is made regarding which post shall perform this function: this will allow a review to be undertaken as to which post shall in future perform the role of Monitoring Officer;

(3)      the Assistant Director (Democratic Services) be appointed as the Deputy Monitoring Officer for the Council with effect from 1 April 2010, in order to provide greater resilience to this function:  it being noted that the title of this post is likely to change as a result of restructuring, and that this title reflects the current post title; and

(4)      the Assistant Director (Democratic Services) be appointed as the Proper Officer for the registration of Births, Marriages and Deaths under the provision of the Local Government Act 1972 and Registration Services Act 1953 and the regulations made thereunder.

Report of the Chief Executive

The Cabinet considered the report of the Chief Executive on the proposed appointment of Officers to undertake the Proper Officer functions in respect of elections, electoral registration, the monitoring officer role and the registration of births, marriages and deaths.

RESOLVED:  

That the Council be recommended to give approval to:

(1)       the Electoral Registration Officer Functions for the registration of Parliamentary and Local Government Electors and Acting Returning Officer/Returning Officer Functions for Parliamentary, Local, Parish and European Elections under the relevant provisions of the Representation of the People Act 1983 and European Parliamentary Elections Act 2002 being attached to the post of Assistant Chief Executive and the current postholder be appointed to act as the Proper Officer for all related functions and relevant legislation with effect from 1 April 2010;

(2)       the Assistant Legal Director being appointed as the Monitoring Officer for the Council with effect from 1 April 2010, until he leaves the Council or a decision is made regarding which post shall perform this function: this will allow a review to be undertaken as to which post shall in future perform the role of Monitoring Officer;

(3)       the Assistant Director (Democratic Services) being appointed as the Deputy Monitoring Officer for the Council with effect from 1 April 2010, in order to provide greater resilience to this function: it being noted that the title of this post is likely to change as a result of restructuring, and that this title reflects the current post title; and

(4)       the Assistant Director (Democratic Services) being appointed as the Proper Officer for the registration of Births, Marriages and Deaths under the provision of the Local Government Act 1972 and Registration Services Act 1953 and the regulations made thereunder.