Issue - meetings

Report of the Head of Locality Services - Commissioned

The Cabinet considered the report of the Head of Locality Services – Commissioned seeking approval to procure a new contract for arboricultural works and to award the contract based on the lowest priced tender that met all pre-determined minimum quality requirements.

Decision Made:       That

(1)       the procurement of a new contract for arboricultural works be approved;

(2)       the basis for the evaluation of tenders received be approved; and

(3)       authority be delegated to the Head of Locality Services – Commissioned, in consultation with the Cabinet Member – Locality Services, to award the contract upon completion of the procurement process.

Reasons for the Decision:

The existing contract is due to expire. Establishing a replacement contract will provide the Council with sustainable arrangements for commissioning arboricultural work on a planned and responsive basis. It will avoid indirect costs that are likely to be incurred from procuring such work on an ad-hoc basis and provide a service in response to emergencies or call-outs outside of normal office hours.

Alternative Options Considered and Rejected:

Not to replace the existing contract would result in arboricultural work having to be undertaken in an ad-hoc way, outside of a framework contract, which would result in increased costs.