Issue - meetings
Procurement Exercise for Vehicle Parts
Meeting: 03/10/2019 - Cabinet (Item 49)
49 Locality Services - Vehicle Parts Procurement Exercise 
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Report of the Head of Locality Services
Minutes:
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The Cabinet considered the report of the Head of Locality Services in relation to the request to undertake a compliant tender exercise for the procurement of vehicle parts, components and associated services for the vehicle maintenance service in order to provide such parts, components and services at a more economically advantageous rate.
Decision Made: That the Cabinet:
(1) authorise the Head of Locality Services to conduct a procurement exercise for the provision of vehicle parts, components and associated services with a view to entering into a contract for a maximum period of 5 years comprising an initial 3 year period with an option to extend for up to 2 periods of 12 months; and
(2) grant delegated authority to the Head of Locality Services in consultation with the Cabinet Member for Locality Services to award the Contract resulting from the procurement and to award any extension thereof. |
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Reasons for the Decision:
Maintaining and servicing the Council’s vehicle fleet requires significant expenditure on vehicle parts, components and services for a wide range of vehicle types. Best Value is always sought in relation to the purchase of parts and components via the obtaining of quotations from a range of suppliers. However, it may also be possible to obtain competitive prices for required parts, components and services from a single supplier. This report seeks permission to undertake a procurement exercise to establish whether any additional savings could be generated.
Alternative Options Considered and Rejected:
Continue to utilise current quotation and procurement methods.