Issue - meetings

Report of the Head of Corporate Resources

The Cabinet considered the report of the Head of Corporate Resources that set out the background to the Council’s current arrangements for the Payroll Software System. It also sought authority to commence a procurement exercise for the provision of a new contract for a replacement Payroll Software System.

Decision Made:       That

(1)       the Head of Corporate Resources be authorised to conduct either an OJEU compliant procurement process or a mini competition using an OJEU advertised Framework Agreement, e.g. Crown Commercial Services Framework RM3821, for a Payroll Software System. If an OJEU Compliant Procurement Process is used, then the proposal would be to enter into a contract for a maximum of 7 years of an initial 5-year period with an option to extend for up to 2 periods of 12 months. If a mini competition is used, then the proposal would be to enter into a contract for a period of four years; and

(2)       the Head of Corporate Resources, in consultation with the Cabinet Member for Regulatory, Compliance and Corporate Services, be granted delegated authority to award the contract resulting from the procurement exercise and to award any extension thereof.

Reasons for the Decision:

1.         The current contract relative to Payroll Software Solution is due to end on 30September 2021.

2.         To have appropriate and best value contractual arrangements in place for the Payroll function by 1October 2021.

Alternative Options Considered and Rejected:

There is no provision within the existing contract to extend beyond 30September 2021. Consequently, a procurement exercise is required.