Issue - meetings

Report of the Executive Director of Corporate Resources and Customer Services

The Cabinet considered the report of the Executive Director of Corporate Resources and Customer Services in relation to the provision of Microsoft Office 365 end user licences and the Council’s cloud environment; Microsoft Azure.  The report also details the associated procurement route(s) available to the authority to renew these licences and services due to the current contract expiring on 30 April 2021.

Decisions Made:    That:

(1)              the Executive Director of Corporate Resources & Customer Services be authorised to select an appropriate procurement route and conduct a procurement exercise to renew Office 365 licences used by end users (staff) and also licences for the Council’s cloud environment Microsoft Azure (which is used to store some Council data and also run a number of cloud migrated software applications)  with a view to entering into a contract for a maximum period of 4 years comprising an initial 2 year period with an option to extend for up to 2 periods of 12 months; and

(2)              the Executive Director of Corporate Resources & Customer Services in consultation with the Cabinet Remember for Regulatory, Compliance and Corporate Services be granted delegated authority to award the Contract resulting from the procurement exercise and any subsequent contract extensions.

Reason for the Decisions:

To ensure that end users can continue using Microsoft Office 365 applications and that software applications and data stored within the Councils cloud environment (Microsoft Azure) are still available for use upon the expiry of the current contract.

Alternative Options Considered and Rejected:

There are no alternative options being considered.