Issue - meetings

Report of the Head of Operational In-House Services.

The Mayor reported that the North West Regional Coastal Monitoring Programme Pre- Procurement Report - Topographic Services did not require Council approval and accordingly had been withdrawn from the Agenda.

Report of the Head of Operational In-House Services.

The Cabinet considered the report of the Head of Operations In-house Services that sought approval for the completed procurement process through the National Network of Regional Coastal Monitoring Programmes’ Framework for topographic surveys over the period of 2021-2027 and subsequent approval for award of contract.

Decision Made:      That:

(1)           the tendering process undertaken to procure topographic surveys over the period of 2021-2027 for the north west coast via the national network of coastal monitoring programme’s framework, be approved; and

(2)           delegated authority be granted to the Head of Operational In-House Services in consultation with the Cabinet Member for Health and Wellbeing to award the contract to the preferred bidder.

Reasons for the Decisions:

In compliance with Sefton Council’s Contract Procedure Rule 1.10.1, a Pre Procurement Report was submitted for Cabinet Member approval in order to commence a procurement exercise for topographic services. The value of the contract and thus the required level of approval was based on previous coastal monitoring costs.

Approval was received and the contracted works were advertised on the Chest.

However, the tender return was over Cabinet Member approval limit and needs to be approved by Cabinet.

Alternative Options Considered and Rejected:

Re-run the procurement exercise with Cabinet approval. As only 1 company submitted a tender it is unlikely there would be any benefit in so as it would require additional officer time and resources.

Surveys could be procured individually and independently through separated procurement processes.  This would require additional officer time and resources for each procurement exercise and could lead to a lack of consistency between surveys.