Agenda and minutes

Special Meeting, Overview and Scrutiny Committee (Regeneration and Skills)
Monday 19th October, 2020 6.30 pm

Venue: Remote Meeting

Contact: Paul Fraser  Senior Democratic Services Officer

Media

Items
No. Item

8.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Dowd (and her Substitute Member Councillor Brenda O’Brien) and Sathiy.

 

9.

Declarations of Interest

Members are requested at a meeting where a disclosable pecuniary interest or personal interest arises, which is not already included in their Register of Members' Interests, todeclare any interests that relate to an item on the agenda.

 

Where a Member discloses a Disclosable Pecuniary Interest, he/she must withdraw from the meeting room by switching their camera and microphone off during the whole consideration of any item of business in which he/she has an interest, except where he/she is permitted to remain as a result of a grant of a dispensation.

 

Where a Member discloses a personal interest he/she must seek advice from the Monitoring Officer or staff member representing the Monitoring Officer to determine whether the Member should withdraw from the meeting room, including from the public gallery, during the whole consideration of any item of business in which he/she has an interest or whether the Member can remain in the meeting or remain in the meeting and vote on the relevant decision.

 

Minutes:

No declarations of any disclosable pecuniary interests or personal interests were received.

 

 

10.

Item Called In - Procurement of 120 litre Blue Wheeled Bins for Glass Recycling pdf icon PDF 82 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered (a) the report of the Chief Legal and Democratic Officer, which set out the decision of the Cabinet in relation to the Procurement of 120 litre Blue Wheeled Bins for Glass Recycling and the reasons why the decision had been called-in; and (b) the report of the Head of Highways and Public Protection which was considered by the Cabinet in relation to this matter.

 

The decision taken by the Cabinet on 3 September 2020 in relation to this matter was as follows:

 

Decision Made: That the Head of Highways and Public Protection be:

 

(1)

authorised to conduct a procurement exercise, via mini-competition through the Yorkshire Purchasing Organisation (YPO) Framework 551 - Lot 1, for the supply of approximately 100,000 wheeled bins;

 

(2)

authorised to conduct a procurement exercise, via the Yorkshire Purchasing Organisation (YPO) Framework 551 - Lot 2, for a contract to distribute the above wheeled bins to individual properties within Sefton; and

 

(3)

granted delegated authority, in consultation with the Cabinet Member for Locality Services and Chief Legal and Democratic Officer, to award the contracts resulting from the procurement exercises referred to above.

 

Reason for Decision:

 

It is necessary to procure the supply and distribution of approximately 100,000 wheeled bins in order to implement a glass collection and recycling service for domestic properties. In accordance with the Council’s Contract Procedure Rules, the value of this procurement requires pre-procurement approval from Cabinet.

 

Alternative Options Considered:

 

Alternative methods of procurement, such as the Council running its own OJEU compliant procurement process, were considered and rejected as use of the existing OJEU-compliant YPO Framework was felt to provide the most effective and efficient route.

 

The decision was subsequently called-in by Councillors Brodie-Browne, Keith and Pugh.

 

Paul Fraser, Senior Democratic Services Officer reported on the validity of the call-in and highlighted that the call in requisition:

 

·        had been received within the specified call-in period;

·        had been signed by three Members of the Council who were not Members of the Cabinet, in accordance with the provisions in Chapter 6, Paragraph 38(a) of the Council’s Constitution; and

·        referred to a specific decision made by the Cabinet and provided a reason for call in, in accordance with Chapter 6, paragraph 40 of the Constitution.

 

Councillor Pugh, on behalf of Councillors Brodie-Browne and Keith, addressed the Committee and outlined and amplified the reasons for the call-in as follows:

 

To understand how the introduction of an extra wheelie bin can be accommodated by residents, whether it is necessary to comply with legislation, how the  separate election of glass connects with the proposed introduction of and consultation on mandatory glass bottle deposit schemes and whether such a step is required by legislation having regard to (a) references in the legislation to exemptions when separate collection has no significant environmental benefit and (b) the considerable progress made by MWDA in post-collection separation of waste.

 

Councillor Fairclough, Cabinet Member – Locality Services explained the decision and the reasons why it was taken by Cabinet.

 

Peter Moore, Head  ...  view the full minutes text for item 10.