Agenda and draft minutes

Overview and Scrutiny Committee (Regeneration and Skills)
Tuesday 21st September, 2021 6.30 pm

Venue: Town Hall, Bootle

Contact: Paul Fraser  Senior Democratic Services Officer

Items
No. Item

11.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Robinson and Sathiy.

 

 

12.

Declarations of Interest

Members are requested at a meeting where a disclosable pecuniary interest or personal interest arises, which is not already included in their Register of Members' Interests, todeclare any interests that relate to an item on the agenda.

 

Where a Member discloses a Disclosable Pecuniary Interest, he/she must withdraw from the meeting room, including from the public gallery, during the whole consideration of any item of business in which he/she has an interest, except where he/she is permitted to remain as a result of a grant of a dispensation.

 

Where a Member discloses a personal interest he/she must seek advice from the Monitoring Officer or staff member representing the Monitoring Officer to determine whether the Member should withdraw from the meeting room, including from the public gallery, during the whole consideration of any item of business in which he/she has an interest or whether the Member can remain in the meeting or remain in the meeting and vote on the relevant decision.

 

Minutes:

No declarations of any disclosable pecuniary interests or personal interests were received.

 

 

13.

Minutes of the Previous Meetings pdf icon PDF 83 KB

Minutes of the meetings held 29 June and 9 September 2021

Additional documents:

Minutes:

RESOLVED:

 

That the Minutes of the meetings held on 29 June and 9 September 2021 be confirmed as a correct record.

 

 

14.

Winter Maintenance Policy & Operational Plan pdf icon PDF 137 KB

Report of the Head of Highways and Public Protection

Minutes:

The Committee considered the report of the Head of Highways and Public Protection seeking consideration of the revised Winter Maintenance Policy and Operational Plan policy document for approval for 2021/22.

The report indicated that the Council provided a Highway Winter Service to the Borough in accordance with the Winter Service Policy and Operational Plan; that officers monitored the weather conditions 24 hours a day throughout the winter season and enacted the plan when weather conditions dictated; that the Railways and Transport Safety Act 2003 (section 111) had inserted an additional section 41(1A) to the Highways Act 1980 which placed a duty on the Highway Authorities in respect of winter conditions, and stated ‘In particular, a Highway Authority is under duty to ensure, as far as reasonably practicable, that safe passage along a highway is not endangered by snow or ice’; and that in addition, the Traffic Management Act 2004 placed a Statutory Network Management Duty on all local traffic authorities in England requiring all authorities to do all that was reasonably practicable to manage the network effectively to keep traffic moving. In meeting this duty, authorities should establish contingency plans for dealing promptly and effectively with unplanned events, such as unforeseen weather conditions, as far as is reasonably practicable. The Council’s Winter Service Policy and Operational Plan, which has been approved by the Council, is reviewed each summer to ensure that it remained ‘fit for purpose’.

The report advised that as part of the annual review and reassessment consultation was undertaken and that a consultation letter was sent to every Elected Member seeking their views. A copy of the letter was attached as Annex A to the report.  There were two responses received as a result of the consultation with Elected Members, who confirmed that they felt the existing policy was fit for purpose.

The report concluded by seeking comments for submission to the Cabinet Member - Locality Services.

Members asked questioned/commented on the following issues:

·       Concerns were raised regarding the unadopted highway “Blowick Moss Lane” that had been identified as an area that would not be gritted due to it not being part of the adopted highway network and the likelihood of accidents consequently.

·       Requested that the Head of Highways and Public Protection writes to David Wilson Homes reminding them of their obligation to grit “Blowick Moss Lane” and reminding them of their responsibility to arrange for the 20mph signs along that part of the highway to be installed.

·       Requested that the Head of Highways and Public Protection circulates a new contact list detailing the officers name, job title and telephone number within the Department.

·       Requested that the Head of Highways and Public Protection investigates the possibility of providing a list of unadopted roads within each ward across the Borough.

·       Sought reassurance that there would be enough storage of salt for the season.

 

RESOLVED:

That the revised Winter Maintenance Policy and Operational Plan policy document for 2021/22 be endorsed.

 

 

 

15.

Effectiveness of the Council’s Enforcement Activity Working Group Final Report pdf icon PDF 88 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer seeking formal approval of the Effectiveness of the Council’s Enforcement Activity Working Group Final Report.

 

Members of the Committee asked questions/commented on the following issues:

 

·       The actual cost associated with recommendation (1).

·       Requested that the Head of Highways and Public Protection provide Members with the current charging regime for bulky waste collection.

 

 

RESOLVED: That Cabinet and Council be recommended to:

 

(1)

establish a very significant increase in uniformed enforcement officers to tackle the problems of littering, fly-tipping and rear entry dumping;

 

(2)

approve the introduction of a high-profile publicity campaign to highlight the increased enforcement activity to be undertaken;

 

(3)

as part of the evidence base to understand the options for an additional enforcement regime, approve that an evaluation take place to detail the invest to save opportunities that may exist that could reduce demand on Cleansing Services as enforcement activity is increased with the requirement for the proposal to be cost neutral on the Council’s budget; and

 

(4)

(a)

approve that investigations take place to see whether sanctions could be imposed on private landlords, via the Selective Licensing Scheme, for the anti-social actions of their tenants in littering and dumping rubbish in rear entries; and

 

(b)

Approve that all registered social landlords operating in Sefton be contacted and urged to consider taking action against those tenants who act irresponsibly and fly-tip or dump rubbish in rear entries

 

 

16.

Housing Support Services to Vulnerable People Working Group Final Report pdf icon PDF 81 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer seeking formal approval of the Housing Support Services to Vulnerable People Working Group Final Report.

 

RESOLVED: That Cabinet and Council be recommended to approve that:

 

1.

in order for elected Members to provide a local insight

into the Postcode Check process, appropriate Ward Councillors

views be sought as part of the Postcode Check consultation

process;

 

2.

to provide as much evidence base as possible as part

of the Postcode Check process the Chief Legal and Democratic

Officer be requested to write to all elected Members urging them to

contact the Head of Communities as to which areas within their

wards maybe suffering issues that should be taken into account,

such as instances of crime, including hate crime, anti-social

behaviour and any community tensions, when considering future

asylum accommodation procurement;

 

3.

in order that elected Members are aware of the strategic planning,

location and distribution of Housing and Support Services for

vulnerable households the Head of Communities be requested to

provide 6-monthly updates to all Councillors;

 

4.

when commissioning specific housing and support services for

vulnerable groups, the Council should continue to adopt a strategic approach that is cognisant of other such services, the capacity of

wider statutory, community and voluntary services and reflects

issues at a local community level within each ward as to the location

of the housing element;

 

5.

any support services that are commissioned by the Council to

support vulnerable households should be tailored to the target group

with specialist provision and the ability to flex up and flex down as

and when required. Local, Sefton based services, often run by the Community and Voluntary sector based in our communities should

always be the preferred option wherever possible. The longer-term

aim of self-reliance for the service user and longer-term sustainability

of the project should always be the aim with a focus on reducing

demand on demand-led services; and

 

6.

where housing and support services that are not commissioned by

the Council fail then officers should use the governance structures in

place to escalate issues.

 

An example of this is where officers have used the Liverpool City

Region Officers network and the Regional Strategic Migration

Partnership so that issues can be escalated by elected members to

the Lead Member for the Liverpool City Region group.

 

 

 

 

17.

Digital Inclusion Working Group – Update on Recommendations pdf icon PDF 126 KB

Report of the Chief Legal and Democratic Officer

Minutes:

Further to Minute No. 20 of 3 November 2020 the Committee considered the report of the Chief Legal and Democratic Officer setting out progress made against each of the recommendations formulated by the Digital Inclusion Working Group and approved by Cabinet.

 

A table attached to the report set out each recommendation and an accompanying update on the action taken to implement each recommendation.

 

RESOLVED:

 

That the report setting out progress made against each of the recommendations formulated by the Digital Inclusion Working Group and approved by Cabinet be noted.

 

 

18.

Work Programme 2021/22, Scrutiny Review Topics and Key Decision Forward Plan pdf icon PDF 92 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer on the Work Programme for 2021/22; the identification of potential topics for scrutiny reviews to be undertaken by a Working Group(s) appointed by the Committee; the identification of any items for pre-scrutiny from the Key Decision Forward Plan; and updated on the Liverpool City Region Combined Authority Overview and Scrutiny Committee.

 

RESOLVED: That

 

(1)

 

 

 

 

the Work Programme for 2021/22, as set out in Appendix 1 to the report be approved, subject to the report in relation to the “Procurement of 120 litre Blue Wheeled Bins for Glass Recycling – Update on progress” being included on the Work Programme for the next Meeting of the Committee;

 

(2)

 

 

(3)

the update on the Liverpool City Region Combined Authority Overview and Scrutiny Committee be noted; and

 

the Democratic Services Manager, Ruth Harrison be requested to e-mail all Members of the Committee seeking views on potential topics to review.

 

 

19.

Cabinet Member Reports - September 2021 pdf icon PDF 63 KB

Report of the Chief Legal and Democratic Officer

Additional documents:

Minutes:

The Committee considered the report of the Chief Legal and Democratic Officer that included the most recent reports from the Cabinet Members for Communities and Housing; Health and Wellbeing; Locality Services; Planning and Building Control; and Regeneration and Skills. 

 

RESOLVED:

 

That the update reports from the Cabinet Members for Communities and Housing; Health and Wellbeing; Locality Services; Planning and Building Control; and Regeneration and Skills be noted.