Further to Minute No. 7 (3) of 21 June 2016
the Committee considered the report of the Head of Regulation and
Compliance that presented formally the final report
of the Accommodation Strategy/Agile Working Working
Group.
The report indicated that the
Committee had established the Working Group to agree and confirm
the approach to the delivery of the Council’s Accommodation
Strategy for the period 2016/17 to 2020 and the Working Group had
met on numerous occasions to perform this task; and the Working
Group’s Final Report together with associated recommendations
was attached to the report.
Councillor Pitt, the Lead
Member of the Working Group was unavailable to attend the Committee
but wished to place on record his thanks and appreciation to all
Members of the Working Group for their commitment and contribution
to the production of the Final Report.
Members asked questions/raised
issues on the following matters:-
·
The Final Report would help the Council with
property, personnel and ICT issues associated with agile
working
·
The Final Report will help with the reduction in the
Council’s office portfolio and thereby reduce overheads and
achieve savings
RESOLVED:-
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That-
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(1)
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It be noted that the following
activity has already commenced within the Council in respect
of:-
•
Developing a bespoke agile working solution that is tailored to
the Council’s needs as part of the Public Sector Reform
Project ‘Asset
Maximisation’; and
• Engaging
with Senior Management of the Council to ensure that buy-in to the
project is maximised as this will be critical to delivering
the required cultural change;
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(2)
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the contents of the
Accommodation Strategy/Agile Working Group Final report and
recommendations be supported and accordingly, the Head of Corporate
Resources be requested to implement the following
recommendations:-
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(a)
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Mobilise an Implementation Team
across the following key disciplines in order to support project
delivery:-
•
Property
• Human
Resources
•
ICT
•
Communications / Transformation;
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(b)
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Develop systems to address the
business storage requirements to facilitate a paper-less/paper-lite
office and support business transformation;
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(c)
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Develop as part of the Asset
Maximisation Programme, a full business case taking account of the
financial and non-financial benefits for each proposal;
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(d)
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Develop a Communications Plan
that can be disseminated throughout the Council;
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(e)
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Develop a policy and create
protocols and engagement with the workforce to ensure operational
discipline;
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(f)
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Continue to work with and
monitor progress in service areas that have already adopted
elements of Agile Working;
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(g)
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Consider the development of a
demonstration area (mock-up of accommodation) that can trial the
proposals made and encourage staff to embrace a new way of
working;
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(h)
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Investigate training for
managerial staff in changes of management style required for the
new method of working and supervision thereof; and
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(i)
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Identify areas of benefit /
improvement from other corporate environments to:-
• Continue
to explore experience of other organisations
including Local Authorities
• Monitor
/ Measure / Adapt - baseline how we work now and review
once Agile Working is implemented; and
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(3)
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the Head of Corporate Resources
be requested to submit a monitoring report to the meeting of the
Overview and Scrutiny Committee (Regulatory, Compliance and
Corporate Resources to be held on 16 January 2018, setting out
progress made against each of the recommendations set out in the
report and that thereafter, monitoring reports be submitted to the
Committee on a six monthly basis.
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