Agenda item

RF has reviewed the original terms of reference and confirmed that the original remit was to prepare the Town Investment Plan (TIP). Moving forward the responsibility for delivery and accountability lies with Sefton Council. The Terms of Reference therefore need to be updated to reflect the Boards input throughout the forthcoming implementation stages.

RF has also looked at what other Towns have put in place and found mixed approaches. RF reaffirmed that board is not a legal entity nor acts as the accountable body for funding.

SW confirmed that a copy of the proposed updated Terms of Reference was circulated prior to the meeting. This document incorporates the feedback from members during and after the last meeting. SW confirmed that there have been no expressions to step down other than members who left previously, and not looking to expand the existing membership. SW also confirmed the board need to formalise the chair and vice chair roles as part of this process.

Discussion took place about the proposed role of the board.

RF reiterated that the role of the board does need to change. With other Towns choosing to disband, rationalise into smaller working groups or continuing as they were, he feels that members input has been invaluable to the implementation of the projects so far and does not see a reason for this to change. Existing arrangements have worked well, and the updated Terms of reference can reflect this.

MB endorsed this approach and confirmed that it mirrors other partner arrangements within the borough and region e.g., LEPs and Combined Authority authorised as the decision-making body. They see Sefton Council having a genuine interest in engaging local businesses The board has been seen as a positive independent suite of voices influencing policy and implementation.

SB confirmed that other LCR areas are undertaking Governance reviews and adopting similar approaches.

PH also supported the proposal but queried the long term and wider objectives for the board. PH also queried the mechanism for new membership as this may be a requirement later and therefore needs remain in place.

SW clarified that we do not envisage membership to grow at this time, but if key skills are required or vacancies arise in key partner organisations, the positions would be filled. Process is as per the terms of reference.

PH queried the role of the board in the context of the master plan. He queried whether the remit of the board would extend outside of the town deal projects and if they would be involved in future phases or projects. Externally, this would cause confusion as to what the board are responsible for within Southport or the borough. SW proposed continued updates and engagement among the board on wider works as and were applicable.

RF confirmed that the role of the board was to set up the TIP and now this is complete we look to continuing the role. Going forward this is for the Town Deal projects and not a wider remit at this stage.

AB asked how the Board’s role fits with other groups such as the Southport Partnerships. SW confirmed that the Board does not replace any existing relationships or dialogue with other agencies in the town or Borough.

Officers are aware of the mounting pressures of cost inflation and limited resources, including board members’ time and SMBC support.

RF asked for feedback on the format for future meetings. It was agreed that meetings would be generally arranged via Teams with the option to meet in person if the opportunity arose.

RA saw that the control of overseeing delivery of the projects identified in the masterplan rests with Sefton Council.

The draft Terms of Reference were agreed. Updates to be incorporated in line with the decision today and new version uploaded to the website when available.

The website updates to also ensure membership and project information is up to date too.

Rob Fletcher was voted as chair and Andrew Booth as Vice Chair.

SW expressed appreciation to all members for their continued support.