The Cabinet considered the report on the Head of Locality Services – Commissioned which sought approval for the extension of the current Annual Service Contracts for Highway Maintenance Works from 1 April 2016 to 30 September 2016 at the latest to allow sufficient time for the the new arrangements for the new Annual Service Contracts to be made.
Decision Made: That:
(1) the current Annual Service Contracts for Highway Maintenance Works be extended from 1 April 2016 to 30 September 2016 at the latest; and
(2) the Head of Regulation and Compliance be authorised to make the necessary changes to the Contractual arrangements with each Contractor.
Reasons for Decision:
It is necessary to ensure that the transition of the delivery of Highway Maintenance works between the current Contractor and the Contractor appointed to deliver the Annual Service Contracts from 2016 onwards is as smooth as possible.
Alternative Options Considered and Rejected:
The programme of procurement of the Contractors to deliver the Annual Service Contracts for 2016 onwards had been developed to ensure that Contracts should be in place for April 2016. However there was a risk that the intensive process of assessing all the responses from potential suppliers to the OJEU notice, shortlisting contractors, progressing through a rigorous tender appraisal exercise and completing any potential negotiations over the transfer of workforce under the TUPE regulations may not be fully completed before April 2016. To mitigate this risk and to ensure a smooth delivery of all the works under each contract it was proposed to extend the timescale of the existing contracts to allow for services to continue to be delivered.