Decisions

Decisions

30/07/2021 - Procurement of Schools Management Information System ref: 11175    Awaiting Implementation

This report seeks authority to commence a direct award procurement exercise for the provision of the SIMS Management Information System, which is predominantly used within the majority of schools within Sefton.

 

Decision Maker: Cabinet Member - Regulatory, Compliance and Corporate Services

Decision published: 30/07/2021

Effective from: 10/08/2021

Decision:

Decision(s):

 

The Executive Director of Corporate Resources and Customer Services be authorised to direct award a new contract for SIMS with Education Software Solutions Ltd using the KCS Software Products and Associated Services 2 (Y200011) Framework for a period of 3 years.  A true-up is carried out each year so the Council doesn’t commit to purchasing licences which are not needed by schools.

 

Reasons for the Decision(s):

 

To enable the continued use of SIMS in schools which is an essential software application for their administration and management.

 

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

To provide schools with an additional and alternative Management Information System (MIS), known as Arbor.  As detailed further into this report, schools were consulted with but there was a low response rate to which only a few schools notified the Council that they would consider using this product.

 

There is no risk to the Council in not providing the Arbor product.  Schools who currently use it will continue to do so by buying the product directly from the supplier and schools who are interested in using it would also simply buy it direct from the supplier.

 

Tiered discounts are available if the product is bought in bulk by local authorities with these discounts remaining unavailable to schools at the moment.  The decision could be revisited in the future however if there was greater interest shown by schools for the Arbor product.

 

Wards affected: (All Wards);

Lead officer: David Harris


29/07/2021 - Delivery partner Agreement between Sefton Council and One Vision Housing (LAD2 funding) ref: 11170    Awaiting Implementation

In the report to Council “Green Homes Grant (GHG) Local Authority Delivery (LAD) Round 2 Scheme” 20th May 2021 permission was secured to mobilise delivery of the grant funding awarded by BEIS, including;

 

  • accept £1.9M capital and £0.225M revenue grant funding award.
  • delegate authority to the Executive Director of Corporate Resources and Customer Services to award the works to SBS via the procure plus framework.

 

A key part of the delivery of the LAD2 Green Homes Grant to retrofit 215 homes during 2021, includes the retrofit of 50 homes by One Vision Housing. As such, a delivery partner agreement is required between Sefton Council and One Vision housing.

 

Decision Maker: Cabinet Member - Regulatory, Compliance and Corporate Services

Decision published: 29/07/2021

Effective from: 07/08/2021

Decision:

Decision(s):

 

1.    that entry into a delivery partner agreement be approved and;

 

  1. That authority be delegated to a nominated officer, in this instance The Executive Director of Corporate Resources and Customer Services, Stephan Van Arendsen, to enter into a delivery partner agreement with One Vision Housing to deliver improvements to 50 properties as part of the LAD2 funding programme.

 

 

Reasons for the Decision(s):

 

To allow for fully funded works to be delivered in accordance with the agreed delivery profile agreement.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

Not to undertake the works would mean the loss of ~£300,000 and be detrimental to the delivery of the LAD2 programme requirements. It would also place an additional burden on Sefton Council to increase the number of homes retrofit within the private household sector.

 

Wards affected: (All Wards);

Lead officer: Stephanie Jukes


29/07/2021 - Douglas Place, Bootle - proposed 20mph speed limit ref: 11173    Awaiting Implementation

To seek approval for the advertising of Traffic Regulation Orders in relation to the introduction of a 20mph speed limit on Douglas Place, Bootle.  

 

Decision Maker: Cabinet Member - Locality Services - Deputy Leader

Decision published: 29/07/2021

Effective from: 07/08/2021

Decision:

Decision(s):

 

(1)            the implementation of a Traffic Regulation Order, the effect of which will introduce a 20mph speed limit for the entire length of Douglas Place, Bootle be approved;

(2)            the necessary legal procedures, including those of public consultation and advertising the Council’s intention to implement the Order, be approved;

(3)            in the event that no objections are received during the consultation process referred to in (2) above, the Chief Legal & Democratic Officer be authorised to make the Order and the Highway Management Manager be authorised to implement the Order; and in the event that objections are received during the consultation process, the matter be referred to Licensing & Regulatory Committee for consideration in accordance with the Council’s Constitution

 

Reasons for the Decision(s):

 

The Council has the power to revoke a Traffic Regulation Order (Part IV of Schedule 9 to the Road Traffic Regulation Act 1984) as well as the power to make a new Traffic Regulation Order (Section 1 of that Act). Authorisation to advertise new Traffic Regulation Orders falls under the remit of Cabinet Member Locality Services.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

None

 

Wards affected: Linacre;

Lead officer: Steve Johnston


29/07/2021 - Moorland Road/Derby Grove, Maghull - Proposed waiting restrictions. ref: 11172    Awaiting Implementation

To seek approval for the progression of a Traffic Regulation Order at the junction of Moorland Road and Derby Grove, Maghull.

 

Decision Maker: Cabinet Member - Locality Services - Deputy Leader

Decision published: 29/07/2021

Effective from: 07/08/2021

Decision:

Decision(s):

 

(1)            the implementation of a Traffic Regulation Order, the effect of which will prevent waiting at any time on both sides of Derby Grove, from the south-west kerbline of Moorland Road to a point 10 metres south-west of the south-west kerbline of Moorland Road be approved;

(2)            e the implementation of a Traffic Regulation Order, the effect of which will prevent waiting at any time on the north-east side of Moorland Road, from a point 8 metres north-west of the north-west kerbline of Derby Grove projected to a point 9 metres south-east of the south-east kerbline of Derby Grove projected be approved;

(3)            the implementation of a Traffic Regulation Order, the effect of which will prevent waiting at any time on the south-west side of Moorland Road, from a point 10 metres north-west of the north-west kerbline of Derby Grove to a point 10 metres south-east of the south-east kerbline of Derby Grove be approved;

(4)            the necessary legal procedures, including those of public consultation and advertising the Council’s intention to implement the Order, be approved;

(5)            in the event that no objections are received during the consultation process referred to in (4) above, the Chief Legal and Democratic Officer be authorised to make the Order and the Highway Management Manager be authorised to implement the Order; and in the event that objections are received during the consultation process, the matter be referred to Licensing & Regulatory Committee for consideration in accordance with the Council’s Constitution.

 

Reasons for the Decision(s):

 

The Council has the power to revoke a Traffic Regulation Order (Part IV of Schedule 9 to the Road Traffic Regulation Act 1984) as well as the power to make a new Traffic Regulation Order (Section 1 of that Act). Authorisation to advertise new Traffic Regulation Orders falls under the remit of Cabinet Member Locality Services.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

None

 

Wards affected: Molyneux;

Lead officer: Steve Johnston


29/07/2021 - School Streets ref: 11171    Awaiting Implementation

To seek approval from Cabinet Member to progress the development of possible school streets measures in three schools linked to the potential Active Travel Route in Southport which is now subject to consultation.

 

Decision Maker: Cabinet Member - Locality Services - Deputy Leader

Decision published: 29/07/2021

Effective from: 07/08/2021

Decision:

 

Decision(s):

 

The choice of schools be approved for which potential school streets measures will be developed.

 

Reasons for the Decision(s):

 

The Council has received an offer of funding from the Department for Transports Active Travel Fund , through the Liverpool City Region Combined Authority for £60k of revenue funding and £40k of capital funding to be spread across 3 schools linked to proposed walking and cycle improvement proposals in Southport.

 

As LCRCA identified extension to a North-South cycle route in Southport as a recipient of Active travel funding, the schools selected are all potentially served by this route.

 

The funding is expected to be expended by March 2022 and sufficient time is needed to work with the schools to understand the current issues, gather sufficient data, review and trial possible options.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

It is acknowledged that there are other schools within Southport for which a School Street approach could be developed. However, the three schools identified are all linked or impacted by the proposed north south Active Travel Route.

 

Wards affected: (All Wards);

Lead officer: Andrew Dunsmore


29/07/2021 - Longdale Lane, Lunt - proposed Resident Parking Scheme ref: 11174    Awaiting Implementation

To seek approval for the advertising of Traffic Regulation Orders in relation to the introduction of a residents’ parking scheme on Longdale Lane, Lunt. 

 

Decision Maker: Cabinet Member - Locality Services - Deputy Leader

Decision published: 29/07/2021

Effective from: 07/08/2021

Decision:

Decision(s):

 

(1)            the implementation of a Traffic Regulation Order, the effect of which will introduce Residents’ Privileged Parking on the north-west side of Longdale Lane, from a point 12 metres south-west of the north-west kerbline of Lunt Road to a point 62 metres south-west of the north-west kerbline of Lunt Road be approved;

(2)            the implementation of a Traffic Regulation Order, the effect of which will prohibit waiting at any time on the north-west side of Longdale Lane, from the north-west kerbline of Lunt Road, to a point 12 metres south-west of the north-west kerbline of Lunt Road be approved;

(3)            the implementation of a Traffic Regulation Order, the effect of which will prohibit waiting at any time on the north-west side of Longdale Lane, from a point 62 metres south-west of the north-west kerbline of Lunt Road to a point 67 metres south-west of the north-west kerbline of Lunt Road be approved;

(4)            the implementation of a Traffic Regulation Order, the effect of which will prohibit waiting at any time on the south-east side of Longdale Lane, from the south-west kerbline of Lunt Road, to a point 52 metres south-west of the south-west kerbline of Lunt Road be approved;

(5)            the necessary legal procedures, including those of public consultation and advertising the Council’s intention to implement the Order, be approved;

(6)            in the event that no objections are received during the consultation process referred to in (5) above, the Chief Legal & Democratic Officer be authorised to make the Order and the Highway Management Manager be authorised to implement the Order; and in the event that objections are received during the consultation process, the matter be referred to Licensing & Regulatory Committee for consideration in accordance with the Council’s Constitution

 

Reasons for the Decision(s):

 

The Council has the power to revoke a Traffic Regulation Order (Part IV of Schedule 9 to the Road Traffic Regulation Act 1984) as well as the power to make a new Traffic Regulation Order (Section 1 of that Act). Authorisation to advertise new Traffic Regulation Orders falls under the remit of Cabinet Member Locality Services.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

None

 

Wards affected: Park;

Lead officer: Steve Johnston


27/07/2021 - Green Sefton - Botanic Gardens Major Project Inception and Development ref: 11165    Awaiting Implementation

To seek Cabinet Member approval to support the concept of developing a new major development scheme for Botanic Gardens in Churchtown and begin exploring possible funding streams and developing a project team to set out a detailed vision for the park.

 

Decision Maker: Cabinet Member - Health and Wellbeing

Decision published: 27/07/2021

Effective from: 05/08/2021

Decision:

Decision(s):

 

That:

 

(1)

the concept of developing a new major scheme for Botanic Gardens, Churchtown be supported; and

(2)

the outline Vision for the park as set out in the report be agreed; and

(3)

officers be authorised to start to develop more details and plans for the park and undertake feasibility and viability work; and

(4)

officers be authorised to begin the conversation with the Botanic Gardens Community Association, and other stakeholders to ‘launch’ the concept of developing this scheme and to develop a new structure and programme to manage its development and delivery;

(5)

a further report be requested to set out the proposed timescales, project team structure, terms of reference for a new Project Board (including the community and Ward Councillors); and

(6)

regular updates on progress as the scheme develops be requested.

 

 

Reasons for the Decision(s):

 

Botanic Gardens in Southport is a nationally important park and recognised as such by its inclusion on the Historic England’s 'Register of Parks and Gardens of Special Historic Interest.’

 

The park itself is in a declining condition with heritage features degenerating and as a result of the parks condition and required maintenance, this has meant North Meols Conservation Area has been placed on the national ‘Heritage at Risk’ Register.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

If no investment in the park is undertaken the quality of the park will continue to decline over coming years.

Wards affected: Meols;

Lead officer: Andrew Cutts


16/07/2021 - Allocation of national drugs funding for additional drug treatment crime and harm reduction activity in 2021/22 ref: 11169    Recommendations Approved

Sefton Council submitted a grant application to central government for additional drug treatment crime and harm reduction activity.  The grant aims to help local areas drive down the crime associated with the drug market, particularly acquisitive crime and violent crime, and the rise in drug-related deaths. The application has been successful and £489k has been awarded to Sefton. (See Appendix 1)

 

The Contract Procedure Rules require the authorisation of a Cabinet Member to allocate £407k to the current provider of Substance Use: Assessment, Treatment and Recovery Services (Ambition Sefton) Mersey Care NHS Foundation Trust for delivery of the interventions approved within the funded application.

 

There is provision for this allocation via a contract variation under Regulation 72 of the Public Contract Regulations which states:

 

“Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:

b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—

(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or

(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority,

provided that any increase in price does not exceed 50% of the value of the original contract;

(c)where all of the following conditions are fulfilled: —

(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

(ii)the modification does not alter the overall nature of the contract;

(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.

 

The National Drugs Funding could not have been envisaged at the initial procurement by the LA. The funding opportunity was announced in Q4 of 2020/21 with no prior notice. The Grant funding is one - off for 12 months to reduce the impacts of substance use.

 

Many of the intended beneficiaries are already engaged in the Substance Use: Assessment, Treatment and Recovery Services (Ambition Sefton) commissioned from Mersey Care NHS Trust by the council.

 

To commission another service to provide the required interventions would be a duplication of existing service provision and costs. The additional grant funding does not exceed 50% of the original contract annual value.

 

Decision Maker: Cabinet Member - Health and Wellbeing

Decision published: 16/07/2021

Effective from: 27/07/2021

Decision:

 

(1) Cabinet Member approval is given for the proposed contract variation to the current contract with Mersey Care NHS Foundation Trust for the current service, Ambition Sefton to deliver the funded interventions; and

 

(2) the Head of Health and Wellbeing / Director of Public Health is authorised to formalise the agreement to add via a contract variation an additional £407K to the contract with Mersey Care NHS Foundation Trust for the provision of Substance Use: Assessment, Treatment and Recovery Services (Ambition Sefton).

 

Reasons for the Decision

 

·       The external funder has approved the application and the breakdown of all funded activity.

·       The allocation of £407k is to support a range of Treatment, Assessment and Recovery interventions for the local substance misuse population, building on and improving access to existing evidence-based activities.

·       Many of the potential beneficiaries have an already established relationship with the current service provider.

·       The proposal involves scaling up existing interventions provided by the service; pharmacology interventions for clients already engaged in the service; post detoxification rehab for clients who have been assessed and are known to the service. Recovery interventions for clients who are engaged in or exiting treatment from the service.

·       The current service provider has well established Treatment, Assessment & Recovery pathways in place across the system and are best placed to successfully deliver the interventions within the limited 12- month time period.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

The only other option would be to procure another provider to deliver against the additional funding and this has been rejected due to economic and operational reasons, along with not having enough time to conduct a procurement exercise given the Grant conditions.

 

Wards affected: (All Wards);

Lead officer: Julie Tierney


21/06/2021 - Consolidation of Traffic Regulation Orders ref: 11159    Recommendations Approved

To seek approval for the progression of simplified Traffic Regulation Orders at various locations within the Borough.

 

Decision Maker: Cabinet Member - Locality Services - Deputy Leader

Decision published: 21/06/2021

Effective from: 30/06/2021

Decision:

Decision(s):

 

(1)  the Traffic Regulation Orders as detailed within this report be approved; and

(2)  the necessary legal procedures, including those of public consultation and advertising the Council’s intention to implement the Order, be approved; and 

(3)  in the event that no objections are received during the consultation process referred to in (2) above, the Chief Legal and Democratic Officer be authorised to make the Order and the Highway Management Manager be authorised to implement the Order; and in the event that objections are received during the consultation process, the matter be referred to Licensing & Regulatory Committee for consideration in accordance with the Council’s Constitution.

 

Reasons for the Decision(s):

The Council has the power to revoke a Traffic Regulation Order (Part IV of Schedule 9 to the Road Traffic Regulation Act 1984) as well as the power to make a new Traffic Regulation Order (Section 1 of that Act). Authorisation to advertise new Traffic Regulation Orders falls under the remit of Cabinet Member Locality Services.

 

Alternative Options Considered and Rejected: (including any Risk Implications)

 

None

 

Lead officer: Colin Taylor