Agenda and minutes

Cabinet - Thursday 4th June, 2015 10.00 am

Venue: Town Hall, Bootle

Contact: Steve Pearce  Democratic Services Manager

Items
No. Item

1.

Apologies for Absence

Minutes:

No apologies for absence were received.

 

2.

Declarations of Interest

Members are requested to give notice of any disclosable pecuniary interest, which is not already included in their Register of Members' Interests and the nature of that interest, relating to any item on the agenda in accordance with the Members Code of Conduct, before leaving the meeting room during the discussion on that particular item.

Minutes:

No declarations of any disclosable pecuniary interest were received.

 

3.

Minutes of Previous Meeting pdf icon PDF 77 KB

Minutes of the meeting held on 16 April 2015

Minutes:

Decision Made:

 

That the minutes of the Cabinet meeting held on 16 April 2015 be confirmed as a correct record.

 

4.

Tender Arrangements for the Provision of Banking Services pdf icon PDF 74 KB

Report of the Head of Corporate Finance and ICT

Minutes:

The Cabinet considered the report of the Head of Corporate Finance and ICT which provided details of the proposed procurement arrangements for the provision of banking services from 1 April 2016 to 31 March 2021.

 

Decision Made:

 

That:

 

(1)       the Head of Corporate Finance and ICT be authorised to conduct a formal procurement exercise for the provision of banking services for the period 1 April 2016 to 31 March 2021;

 

(2)       the basis of the evaluation of tenders as set out in the report be approved; and

 

(3)       the Head of Corporate Finance and ICT be authorised to accept the Highest Scoring Tender in accordance with the approved basis of evaluation and to report on the outcome to the Cabinet Member – Regulatory, Compliance and Corporate Services.

 

Reasons for Decision:

 

The Council’s Contract Procedure Rules require that where expenditure is above £172,514 the process must comply with EU Public Procurement Rules. The banking tender is expected to exceed the EU limit.

 

Alternative Options Considered and Rejected:

 

None.

 

5.

Appointments to Outside Bodies 2015/16 pdf icon PDF 76 KB

Report of the Director of Corporate Services

Additional documents:

Minutes:

The Cabinet considered the report of the Director of Corporate Services which sought the appointment of Council representatives to serve on Outside Bodies set out in the report for 2015/16, or for periods longer than one year. Details of the proposed representation on Outside Bodies were set out in the report.

 

The Cabinet made minor amendments to the proposed representation set out in the appendices to the report and noted that the Council was no longer required to appoint a representative to serve on the Merseyside Third Sector Technology Centre.

 

Decision Made:

 

That:

 

(1)

the following Members be appointed to serve on the undermentioned Outside Bodies for 2015/16:

 

 

ORGANISATION

NUMBER OF REPRESENTATIVES

 

REPRESENTATIVE(S)

British Destinations

1

Cabinet Member - Regeneration and Skills (Cllr Atkinson) or nominee

 

Committee in Common – Healthy Living Programme

 

Formby Pool Trust - Board

 

1

 

 

 

2

 

Cabinet Member – Health and Wellbeing (Cllr Moncur)

 

 

Cllr Page and Head of Corporate Finance and ICT (Margaret Rawding)

 

Frank Hornby Trust

1

Cllr Kermode

 

Joint Health Scrutiny Committee (where 3 or less local authorities request the scrutiny of a substantial variation to a service)

3

Chair (Cllr Page) and Vice Chair (Cllr Dams) of the O & S Committee (Adult Social Care) and one Lib Dem Member (Cllr Dawson)

(Lab 2 / Lib Dem1 / Con 0)

 

Joint Health Scrutiny Committee (where 4 or more local authorities request the scrutiny of a substantial variation to a service)

2

Chair (Cllr Page) and Vice Chair (Cllr Dams) of the O & S Committee (Adult Social Care)

Liverpool City Region Child Poverty and Life Chances Commission

 

1

Cabinet Member – Children, Schools and Safeguarding (Cllr John Joseph Kelly)

Liverpool City Region Employment and Skills Board

1

Cabinet Member - Regeneration and Skills (Cllr Atkinson)

Liverpool City Region

Housing and Spatial Planning Board

 

 

 

Liverpool City Region Local Enterprise Partnership Board

 

1

 

 

 

 

 

1

Cabinet Member – Communities and Housing

(Cllr Hardy) (Substitute: Cabinet Member - Chair of Planning – Cllr Veidman)

 

Leader of the Council (Cllr Maher)

Liverpool John Lennon Airport Consultative Committee

1

Cllr Roche (Substitute: Cllr Dams)

 

Local Government Association General Assembly

1

Cllr Maher (5 votes)

 

Local Solutions

1

Cllr Roche

 

Mersey Forest Steering Group

1

Cllr Cluskey

 

Mersey Port Health Committee

 

 

6

Member

Substitute

Cllr Burns

Cllr Kerrigan

Cllr Dutton

 

Cllr John Kelly

Cllr Jamieson

Cllr Mahon

Cllr Page

 

Cllr Roche

Cllr Thompson Cllr Robinson

Cllr Weavers

Cllr Jo Barton

 

 

(Lab 4 / Lib Dem 1 / Con 1)

 

Merseyside Community Safety Partnership

 

2

 

Cabinet Member - Communities and Housing (Cllr Hardy) and the Head of Communities (Andrea Watts)

 

Merseyside Pension Fund Pensions Committee

1

Cabinet Member – Regulatory, Compliance and Corporate Services (Cllr Lappin) or nominee

 

Merseyside Playing Fields Association

 

1

Cllr Cummins (Substitute: Cllr Moncur)

 

North Western Local Authorities’ Employers’ Organisation

 

1

Cabinet Member – Regulatory, Compliance and Corporate Services (Cllr Lappin) (Substitute: Cllr Moncur)

 

PATROL (Parking and Traffic Regulations Outside London) Adjudication Joint Committee

1

Cabinet Member – Locality Services (Cllr Fairclough) (Substitute: Cllr Veidman

 

 

REECH Steering Group  ...  view the full minutes text for item 5.

6.

Adult Social Care Change Programme pdf icon PDF 171 KB

Report of the Director of Older People

Minutes:

The Cabinet considered the report of the Director of Older People which provided an update on the progress of the Adult Social Care Change Programme and the implementation of the Care Act 2014. During the discussion, reference was made to the involvement of Personal Social Services Limited (PSS) in the provision of services referred to in paragraph 3.10 of the report

 

Decision Made:

 

That:

 

(1)       the proposed approach associated with supported living be approved and the intention to report back to the Cabinet outlining the vision and models of support be noted; and

 

(2)       the report be noted.

 

Reasons for Decision:

 

Cabinet needs to be aware of the preparation towards and the consequent impact of the implementation of the Care Act 2014 on the Council and the new duties under the new legislation which came into force from 1 April 2015.

 

Alternative Options Considered and Rejected:

 

Maintaining the status quo was not an option due to new legislation and demographic and budgetary pressures.

 

7.

Adult Social Care Change Programme - Remodelling of Day Opportunities Chase Heys pdf icon PDF 378 KB

Report of the Director of Older People

Minutes:

Further to Minute No. 65 of the meeting held on 26 February 2015, the Cabinet considered the report of the Director of Older People which provided an update on the outcome of the targeted consultation with users, carers and all interested parties of Chase Heys Day Centre (not the intermediate care and respite unit) and sought approval for associated planned activity

 

Decision Made:

 

That:

 

(1)       the previous decisions on remodelling day centres (closures and modernisation) made at the Cabinet meeting on 26 February 2015 and the intention to engage further with the users and all interested parties of the Chase Heys Day Centre be noted;

 

(2)       it be noted that the detail within the consultation feedback in respect of the proposed closure of Chase Heys day centre together with the Public Sector Equality Duty analysis had been considered and taken into account;

 

(3)       the closure of Chase Heys Day Centre, excluding the intermediate care and respite unit be approved and officers be authorised to complete the closure immediately; and

 

(4)       the mitigating and phasing factors as set out in paragraph 2.2 of the report be noted.

 

Reasons for Decision:

 

In February 2013, the Council approved a proposal to remodel day opportunities so that in the future, opportunities would be shaped by how best to meet assessed eligible needs and made more appropriate to people who use them. A report and recommendation for a programme of closures and modernisation to the current New Direction’s Day Centres was submitted to the Cabinet on 26February 2015 and approval was given to the recommendations. Further consideration and consultation was to be made to the proposed closure of Chase Heys, as this centre was not on the original recommendations for closure.

 

The recommendation in this report to close Chase Heys had been developed by taking account the current understanding of assessed needs, forecast demographic changes, current and forecast usage rates and the usability and sustainability of all of the New Directions day centres in Sefton. 

 

In addition, the Council had significant existing responsibilities for Adult Social Care and invested considerable resources (£92 million per annum) into services to support a wide range of needs for adults. The Adult Social Care Change (ASC) Programme’s overall aim was to develop a model for Sefton Council’s Adult Social Care that was sustainable, modern and flexible, delivering the four strategic priorities as set out in the ASC Strategic plan 2013-20 as approved in November 2013, and the delivery of the changes associated with the Care Act 2014.

 

In developing future plans against a background of reducing resources the core purpose of the Council was assumed to be

 

      Protect the most vulnerable i.e. those people who have complex care needs with no capacity to care for themselves and no other networks to support them.

      Commission and provide core services which meet the defined needs of communities and which are not and cannot be duplicated elsewhere.

      Enable/facilitate economic prosperity i.e. maximise the potential for people within Sefton  ...  view the full minutes text for item 7.

8.

Town Centres Working Group Report - Response of the Cabinet Member pdf icon PDF 127 KB

Report of the Director of Built Environment

Minutes:

Further to Minute No. 66 of the meeting held on 26 February 2015, the Cabinet considered the report of the Director of Built Environment which provided details of the response of the Cabinet Member – Regeneration and Tourism to the recommendations of the Town Centres Working Group Final Report, as requested by the Cabinet.

 

Decision Made:

 

That the comments of the Cabinet Member – Regeneration and Tourism on the recommendations of the Town Centres Working Group Final Report, as set out in Paragraph 1.2 of the report be approved and be reported back to the Overview and Scrutiny Committee (Regeneration and Skills).

 

Reasons for Decision:

 

To approve the comments and views of the Cabinet Member.

 

Alternative Options Considered and Rejected:

 

None.

 

9.

Supply and Servicing of Library Materials pdf icon PDF 83 KB

Report of the Director of Built Environment

Minutes:

The Cabinet considered the report of the Director of Older People which provided details of the outcome of a procurement exercise for the supply and servicing of library materials to public library authorities in the North West and Yorkshire

 

Decision Made:

 

That the new contract arrangements for the purchase of library materials resulting from the tender exercise completed by the North West and Yorkshire library consortium be approved.

 

Reasons for Decision:

 

To enable Sefton’s Library service to engage with the new framework agreements and benefit from the commercial terms and conditions for supply of library materials.

 

Alternative Options Considered and Rejected:

 

None. By participating in the Consortium framework agreements Sefton Council had avoided the significant costs required in officer time to delivery a similar procurement exercise. An advantageous level of discount and servicing terms was achieved via the aggregated expenditure of 35 authorities.

 

10.

Southport Area Committee Motion pdf icon PDF 30 KB

The Cabinet is requested to consider the following Motion approved by the Southport Area Committee at its meeting held on 25 March 2015:

 

“This Area Committee expresses profound disappointment at the manner in which the Council's budget process this year has treated key issues for Southport residents and businesses.

 

Resolves to notify the Cabinet that it supports the splitting of the present Sefton Borough into two separate top tier authorities so that the Councillors elected by the people of Southport and accountable to the people of Southport would determinethe priorities for local expenditure.”

 

 

A previous question was raised at the Southport Area Committee meeting on 25 June 2014 whether a response had been received from the Local Government Boundary Commission for England concerning the application to the Commission for a review of the local governance arrangements for Southport - This was in response to a previous decision of the Committee on 4 December 2013 that the Head of Governance and Civic Services be requested to write to the Boundary Commission advising of the unanimous support of the Area Committee for the recent application to the Commission for a review of the local governance arrangements for Southport. A response had been received from the Local Government Boundary Commission for England and this is attached.

Minutes:

The Cabinet considered the following Motion approved by the Southport Area Committee at its meeting held on 25 March 2015:

 

“This Area Committee expresses profound disappointment at the manner in which the Council's budget process this year has treated key issues for Southport residents and businesses.

 

Resolves to notify the Cabinet that it supports the splitting of the present Sefton Borough into two separate top tier authorities so that the Councillors elected by the people of Southport and accountable to the people of Southport would determinethe priorities for local expenditure.”

 

The Cabinet was advised that a previous question had been raised at the Southport Area Committee meeting on 25 June 2014 whether a response had been received from the Local Government Boundary Commission for England concerning the application to the Commission for a review of the local governance arrangements for Southport. This was in response to a previous decision of the Area Committee on 4 December 2013 that the Head of Governance and Civic Services be requested to write to the Boundary Commission advising it of the unanimous support of the Area Committee for the recent application to the Commission for a review of the local governance arrangements for Southport. A response had been received from the Local Government Boundary Commission for England which was attached to the agenda and it was considered by the Cabinet.

 

Decision Made:

 

That

 

(1)       it be noted that this matter has been considered by the Local Government Boundary Commission for England within the last 18 months and that their last letter (attached to the Agenda) indicates they were not minded to commence a principle area boundary review; and

 

(2)       the resolution of Southport Area Committee on the matter be noted.

 

Reasons for Decision:

 

The Local Government Boundary Commission had indicated that it was not minded to commence a principle area boundary review.

 

Alternative Options Considered and Rejected:

 

None.