Items
| No. |
Item |
29. |
Apologies for Absence
Minutes:
No apologies for absence were received.
|
30. |
Declarations of Interest
Members are requested at a
meeting where a disclosable pecuniary interest or personal interest
arises, which is not already included in their Register of Members'
Interests, todeclare any interests that relate to an item on the
agenda.
Where a Member discloses a
Disclosable Pecuniary Interest, he/she must withdraw from the
meeting room by switching their camera and microphone off during
the whole consideration of any item of business in which he/she has
an interest, except where he/she is permitted to remain as a result
of a grant of a dispensation.
Where a Member discloses a
personal interest he/she must seek advice from the Monitoring
Officer or staff member representing the Monitoring Officer by 12
Noon the day before the meeting to determine whether the Member
should withdraw from the meeting room, during the whole
consideration of any item of business in which he/she has an
interest or whether the Member can remain in the meeting or remain
in the meeting and vote on the relevant decision.
Minutes:
No declarations of any
disclosable pecuniary interests or personal interests were
received.
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31. |
Minutes of the Previous Meeting  PDF 98 KB
Minutes of the meeting held on 30 July
2020
Minutes:
Decision Made:
That the Minutes of the Meeting held on 30
July 2020 be approved as a correct record.
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32. |
Implementing the Children and Young People's Commissioning Strategy PDF 157 KB
Report of the Executive Director of
Children’s Social Care and Education
Additional documents:
Minutes:
|
The
Cabinet considered the report of the Head of Children’s
Social Care that sought approval to progress the procurement of a
Provider/Partner agreement (PPA) with residential and independent
foster agencies within the Liverpool City Region (LCR). The procurement was being undertaken by Halton
Council under the ‘light touch regime’ for social and
other services as listed at Schedule 3 of the Public Contracts
Regulations 2015 and would result in a Purchasing System being
available.
The
report also sought approval to direct award children’s
residential placements on a block purchase basis using the
previously approved Placements North West Purchasing System and any
additional Providers included on the Partner Provider Agreement
(PPA).
Decision Made:
That:
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(1)
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the involvement of
Sefton in the procurement exercise and subsequent use of the
Partner Provider Agreement (PPA), to be led by Liverpool City
Region as part of regional joint working arrangements, encompassing
a Flexible Purchasing System (FPS) being implemented for the
provision of Residential and Foster Services for children and young
people, be approved;
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(2)
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the Head of
Children’s Social Care in consultation with the Cabinet
Member for Children, Schools and Safeguarding be granted delegated
authority regarding matters in relation to the development of the
Provider Partner Agreement (PPA), acknowledging that such decisions
will be collective decisions by all participating
authorities;
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(3)
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following
its establishment, the use of the
Provider Partner Agreement (PPA) for the future procurement of
Residential and Foster Services for children and young people,
where an options appraisal, as described in the report, has
determined it to be the most appropriate approach, be
authorised;
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(4)
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delegated authority be granted to the
Head of Children’s Social Care and nominated Service Managers
in the awarding of any contracts called off the Provider Partner
Agreement (PPA); and
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(5)
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the block
contracting arrangement as described in paragraphs 5.5 of the
report, via a direct award using the previously approved North West
Flexible Purchasing System, be approved and the Head of Children’s Social Care in
consultation with the Cabinet Member for Cabinet Member for
Children, Schools and Safeguarding be granted delegated authority
to the awarding of any further block contracting arrangements from
this purchasing system or the PPA when in place.
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Reasons for the Decision:
The Commissioning
Strategy and Market Position Statement for children and young
people in Sefton was agreed by Cabinet in January 2020 and included
the need to: -
a)
identify new block contracts with the Independent Sector targeted
at specific levels of need and complexity both for Residential and
for Fostering Services
b)
make more efficient use of framework agreements – employing
benefits realisation evaluations of current framework arrangements
and agreement to continue or adopt other mechanisms. Including
North West and Liverpool City Region.
c)
encourage and develop closer working relationships with local
providers who can demonstrate good quality and value for money.
d)
commission and procure on both a local and regional footprint
employing new ways of working and new models of service
delivery
If
approved the recommendations in this report will enable
...
view the full minutes text for item 32.
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33. |
North West Flexible Purchasing System for Children & Young People with SEND PDF 164 KB
Report of the Head of Communities
Minutes:
|
The Cabinet considered the
report of the Head of Communities that sought approval to join and
progress the procurement of a flexible Purchasing System (FPS) for
purchasing services for Children & Young People with Special
Educational Needs and Disabilities (SEND) as part of a North West
regional collaboration of 23 local authorities. The procurement was being undertaken by Cheshire
East Council under the ‘light touch regime’ for social
and other services as listed at Schedule 3 of the Public Contracts
Regulations 2015 and would result in a Flexible Purchasing System
being available.
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Decisions Made:
That:
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(1)
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the commencement of a
procurement exercise, to be led by North West Placements and
Cheshire East Council as part of regional joint working
arrangements, which will encompass a Flexible Purchasing System
(FPS) being implemented for the provision of services for children
and young people with SEND, be approved;
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(2)
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the Head of
Communities in consultation with the Cabinet Member for Children,
Schools and Safeguarding be granted delegated authority to make
decisions regarding the FPS procurement evaluation criteria,
service specification and contractual terms. Such decisions will be
made in advance of any procurement exercises commencing and will be
collective decisions by all participating authorities;
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(3)
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following
its establishment, authorise use of the
FPS for the future procurement of services for children and young
people with SEND, where an options appraisal, as described in this
report, has determined it to be the most appropriate approach, be
approved; and
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(4)
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the awarding of any
contracts called off the FPS be delegated to the Head of
Communities and nominated Service Managers.
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Reasons for the Decisions:
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The Joint
Commissioning Strategy for SEND 2020 –2023 was agreed by the Health and Wellbeing Board
in March 2020.The purpose of the Strategy and associated Action
Plan being to deliver improved outcomes for children
and young people with SEND across the local area. It identified a
number of needs which included:
a.
Ensure that we jointly commission services with a
clear assessment of local needs, delivering personalised integrated
support that delivers outcomes and brings support together across
the system
b.
Improves our local offer so that the experiences of
children and young people with SEND and their families and carers
receive joined up services that are easy to navigate, accessible
and available to our children and young people and their
families.
c.
The Strategy will inform the development of robust
priorities and effective joint working which will inform
commissioning intentions and meet local needs more
effectively.
If approved the recommendations in this report will
enable the Council to source placements for children and young
people aged 0 – 25 years that have an Education, Health and
Care plan (ECHP), using the Flexible
Purchasing System (FPS)at Independent and
non-maintained special schools and post 16 institutions.
The anticipated benefits of a
regional contract include, consistency in the services and outcomes
required by placing local authorities, streamlined processes for
commissioning placements and an improved route to market, increased
transparency and clarity on the marketplace ...
view the full minutes text for item 33.
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34. |
Discretionary Business Grant Update PDF 83 KB
Report of the Head of Economic Growth and
Housing
Minutes:
|
The Cabinet considered
the report of the Head of Economic Growth and Housing that advised,
in accordance with the Constitution of the Council, of the decision
of the Leader to exercise his powers to make urgent
decisions because of the necessity to revise
and deliver emergency grant funding to Sefton businesses as part of
the Government’s Covid19 response in Sefton.
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Decision Made:
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That the report and
the necessity for the Leader of the Council to exercise his powers
under the Council’s Constitution to make urgent decisions to
deliver emergency grant funding to Sefton businesses as part of the
Government’s Covid19 response in Sefton, be noted.
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Reason for the Decision:
To inform members that in
accordance with the Constitution of the Council, the Leader of the
Council had exercised his powers to make
urgent decisions due
to the necessity to revise and deliver emergency grant funding to
Sefton businesses as part of the Government’s Covid19
response as to delay would cause them further financial hardship
and distress.
Alternative Options Considered and Rejected:
Delay approval of the revisions
until the date of this Cabinet meeting. This was rejected as to
delay any further would have caused business recipients further
financial hardship and distress and potentially place many
businesses at risk of contraction or closure. This cuts across the
purpose and rationale behind the scheme.
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35. |
Procurement of 120 litre Blue Wheeled Bins for Glass Recycling PDF 94 KB
Report of the Head of Highways and Public
Protection
Minutes:
|
The Cabinet considered the
report of the Head of Highways and Public Protection that sought
authorisation for the procurement of Wheeled Bins to enable
implementation of a glass collection and recycling service from
domestic premises in the borough and a contract for the
distribution of those bins to designated households.
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Decisions Made:
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That the
Head of Highways & Public Protection be:
(1)
authorised to conduct a procurement exercise, via
mini-competition through the Yorkshire Purchasing Organisation
(YPO) Framework 551 - Lot 1, for the supply of approximately
100,000 wheeled bins;
(2)
authorised to conduct a procurement exercise, via
the Yorkshire Purchasing Organisation (YPO) Framework 551 - Lot 2,
for a contract to distribute the above wheeled bins to individual
properties within Sefton; and
(3)
granted delegated authority, in consultation with
the Cabinet Member for Locality Services and Chief Legal and
Democratic Officer, to award the contracts resulting
from the procurement exercises referred to above.
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Reasons for the Decisions:
It is necessary to procure the
supply and distribution of approximately 100,000 wheeled bins in
order to implement a glass collection and recycling service for
domestic properties. In accordance with the Council’s
Contract Procedure Rules, the value of this procurement requires
pre-procurement approval from Cabinet.
Alternative Options Considered and Rejected:
Alternative methods of
procurement, such as the Council running its own OJEU compliant
procurement process, were considered and rejected as use of the
existing OJEU-compliant YPO Framework was felt to provide the most
effective and efficient route.
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36. |
Procurement and Change of Service for Schools ICT Provision PDF 90 KB
Report of the Executive Director of Corporate
Resources and Customer Services
Minutes:
|
The Cabinet considered the
report of the Executive Director of Corporate Resources and
Customer Services in relation to the procurement and changes of
service for Schools ICT. The report
detailed the historical background to the current ICT connectivity
provision provided to approximately 75 schools within the authority
and also set out the proposed change to the delivery model to
improve performance and internet speeds at schools. The report also referred to the associated
procurement route required to make the necessary
changes.
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Decisions Made:
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That the Executive Director of
Corporate Resources & Customer Services:
(1)
be authorised to conduct a procurement exercise for direct internet
access, firewalls and a web-filtering solution for a period of 3
years for all schools wishing to remain taking services from the
Council or indeed any additional Schools within the authority who
may wish to return to taking this service from the Council; and
(2)
in consultation with the Cabinet Member for Regulatory, Compliance and Corporate Services be granted
delegated authority to award the Contract resulting from the
procurement exercise.
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Reasons for the
Decisions:
To
have an appropriate, safe and improved ICT service available for
schools that meets the educational needs of children within the
borough.
Alternative Options
Considered and Rejected:
To continue with the model
provided currently to schools. This
option however would require a large capital investment to refresh
and also improve the network equipment in the Council’s main
data centre which would either have to be funded by the Council or
recharged back to schools which may make the service financially
unfeasible.
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37. |
Procurement of Bulk Print & Hybrid Mail Solution PDF 90 KB
Report of the Executive Director of Corporate
Resources and Customer Services
Minutes:
|
The Cabinet considered the
report of the Executive Director of Corporate Resources and
Customer Services in relation to the Council’s current bulk print and mail arrangements and
detailed a proposed procurement route for a new bulk print and mail
contract.
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Decisions Made:
That the Executive Director of
Corporate Resources & Customer Services:
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(1)
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be authorised to conduct a
procurement exercise for bulk print & hybrid mail services with
a view to entering into a contract for a maximum period of 5 years
comprising an initial 3 year period with an option to extend for up
to 2 periods of 12 months; and
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(2)
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in consultation with the
Cabinet Member for Regulatory, Compliance and
Corporate Services be granted delegated
authority to award the Contract resulting from the procurement and
to award any extension thereof.
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(1)
(2
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Reason for the Decisions:
To have an appropriate and best value contract in
place for bulk print and mail services provision.
Alternative Options Considered and Rejected:
None
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38. |
Revenue and Capital Budget Update 2020/21 including the Financial Impact of COVID-19 on the 2020/21 Budget PDF 193 KB
Report of the Executive Director of Corporate
Resources and Customer Services
Minutes:
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The Cabinet considered the
report of the Executive Director - Corporate Resources and Customer
Services that advised of:
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(1)
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the current estimated financial
impact of COVID-19 on the 2020/21 Budget;
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(2)
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the current forecast revenue
outturn position for the Council for 2020/21;
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(3)
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the current forecast on Council
Tax and Business Rates collection for 2020/21; and
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(4)
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the monitoring position of the
Council’s capital programme to the end of July 2020 relating
to:
- the forecast
expenditure to year end;
- variations against
the approved budgets and an explanation of those variations for
consideration by Members;
- updates to spending
profiles and proposed amendments to capital budgets necessary to
ensure the efficient delivery of capital projects are also
presented for approval.
|
The Cabinet Member for
Regulation, Compliance and Corporate Services, Councillor Lappin
extended her appreciation to all staff concerned who have worked
hard to protect the residents of Sefton.
Both the Leader of the Council,
Councillor Maher and Councillor Lappin
highlighted the importance of continuing to lobby the Government
regarding the funding that was promised to Local Councils to
support the ongoing extra costs of the Covid-19
pandemic.
Decision Made:
That:
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(A)
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in respect of the Revenue
Budget:
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(1)
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the current
estimated impact of COVID-19 on the 2020/21 Budget together with
the key issues that will influence the final position; and that
further government guidance is awaited on the additional support
that will be provided to the Council which will inform the
Council’s strategy for delivering financial sustainability be
noted;
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(2)
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the financial
risks associated with the delivery of the 2020/21 revenue budget
and the material variations that are to be expected to the current
estimates contained in the report be recognised, and it be agreed
that subsequent reports provide updates and where appropriate
remedial action plans as appropriate;
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(3)
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the government
grant funding that has been received and that has been used to
support the response to the pandemic and which has been distributed
in accordance with central government guidance be
noted;
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(4)
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the current
forecast revenue outturn position for 2020/21 be noted;
and
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(5)
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It be acknowledged that the
forecast outturn position will continue to be reviewed to ensure a
balanced forecast outturn position and financial sustainability can
be achieved; and
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(B)
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in respect of the Capital
Budget:
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(1)
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the spending profiles across
financial years for the approved Capital Programme (paragraph 6.1
of the report) be noted;
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(2)
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the latest capital expenditure
position as at 31 July 2020 of £3.869m (paragraph 6.2.1 of
the report) with the latest full year forecast of £35.930m
(paragraph 6.3.1 of the report) be noted;
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(3)
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the explanations of variances
to project budgets (paragraph 6.2.3 of the report) be
noted;
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(4)
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It be noted that capital
resources will be managed by the Executive Director - Corporate
Resources and Customer Services to ensure the capital programme
remains fully funded and that capital funding arrangements secure
the maximum financial benefit to the Council (paragraph 6.4 of the
report); and
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(5)
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That in relation to Grant
Funding the offer ...
view the full minutes text for item 38.
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39. |
Exclusion of Press and Public
To comply with Regulation 5(2)
of the Local Authorities (Executive Arrangements) (Meetings and
Access to Information) (England) Regulations 2012, notice has been
published regarding the intention to consider the following matters
in private for the reasons set out below.
The Cabinet is recommended to
pass the following
resolution:
That, under the Local
Authorities (Executive Arrangements) (Meetings and Access to
Information) (England) Regulations 2012, the press and public be
excluded from the meeting for the following items on the grounds
that they involves the likely disclosure of exempt information as
defined in Paragraph 3 of Part 1 of Schedule 12A to the Local
Government Act 1972. The Public Interest Test has been
applied and favours exclusion of the information from the Press and
Public.
Minutes:
Decision Made:
That, under the Local Authorities (Executive
Arrangements) (Meetings and Access to Information) (England)
Regulations 2012, the press and public be excluded from the meeting
for the following items of business on the grounds that they
involve the likely disclosure of exempt information as defined in
Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act
1972. The Public Interest Test has been applied and favours
exclusion of the information from the Press and Public.
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40. |
Sefton Council- Sandway Homes Limited
Joint Report of the Chief Executive and the
Executive Director of Corporate Resources and Customer Services
Minutes:
The Cabinet considered the joint report of the
Chief Executive and the Executive Director of Corporate Resources
and Customer Services in relation to exempt information regarding
Sefton Council Housing Development Company – Sandway Homes
Limited.
Decision Made:
That
the exempt information be considered as part of the public report
in relation to this matter, reference Minute No: 43 refers.
Reason for the Decision:
The
exempt information is required to be considered with the
information in the public report in order that an informed decision
may be made.
Alternative Options
Considered and Rejected:
None.
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41. |
Southport Market
Report of the Head of Economic Growth and
Housing
Minutes:
The Cabinet considered the report of the Head
of Economic Growth and Housing in relation to exempt information
regarding Southport Market.
Decision Made:
That
the exempt information be considered as part of the public report
in relation to this matter, reference Minute No: 44 refers.
Reason for the Decision:
The
exempt information is required to be considered with the
information in the public report in order that an informed decision
may be made.
Alternative Options
Considered and Rejected:
None.
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42. |
Re-Admit Press and Public
To invite the press and public back into the
meeting to consider the following reports:
Minutes:
Decision Made:
That the press and public be re-admitted to
the meeting.
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43. |
Sefton Council - Sandway Homes Limited PDF 93 KB
Joint Report of the Chief Executive and the
Head of Corporate Resources and Customer Services
Minutes:
|
The Cabinet considered the
joint report of the Chief Executive and Executive Director of
Corporate Resources and Customer Services that updated Members of
progress made over the last 12 months in relation to Sandway Homes
Limited. The report detailed the most
up to date financial position against the business case of the
Housing Development Company.
The Cabinet Member for
Communities and Housing, Councillor Hardy welcomed the report and
referred to the development of the operational plan and how that
reflected the quality of controls in place in ensuring that the
operational plan was aligned with the Local Plan in meeting the
Social Housing needs of the Council.
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Decisions Made:
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That:
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(1)
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the updated financial forecasts
for the returns to Sandway Homes Limited through delivering the
Phase 1 Business Plan and for the Council in terms of the
realisation of the benefits detailed in the Business Case, be noted
and approved;
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(2)
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the internal and external
factors that could influence and impact upon the financial returns
to the Council and approve the controls in place to manage those,
be noted;
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(3)
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the risk management
arrangements that continue to be in place in respect of Sandway
Homes Limited, be noted;
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(4)
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the changes to key personnel
within Sandway Homes Limited as set out in the report, be
noted;
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(5)
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based on the information
contained within the report Sandway Homes Limited continuing to
progress with the delivery of the Phase 1 Business Plan, be
approved;
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(6)
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Sandway Homes Limited and the
Council be authorised to continue to
work together to determine the exact assets the Council could
purchase from the company as social housing and the financial
implications, and that a further report be submitted to a future
meeting of the Cabinet in that respect to support a decision in
accordance with the Council’s Constitution and Financial
Procedure Rules, be approved; and
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(7)
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that the Council be authorised
to engage with the Company in developing Phase 2 of the Business
Case and that a further report be submitted to a future meeting of
the Cabinet in that respect.
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Reasons for the Decisions:
Since 2016 the Council has been
considering its role in the provision of housing throughout the
Borough to complement an active third and private sector
market. There is significant demand for
housing sites and housing development within Sefton, with over
11,000 housing units being required, over the Local Plan period, in
order to meet with the local housing demand.
There is a national shortfall
of circa 1m homes (of which 400,000 fall into affordable homes)
whilst across the Liverpool City Region a total of circa 50,000
housing units will be required in the medium term. Sandway Homes
Limited seeks to increase housing completions and the availability
of choice for residents and those wishing to live in
Sefton.
Alternative Options Considered and Rejected:
The Council set out its
evaluation criteria in October 2017 that led to the decision to
establish a wholly owned Housing Development Company.
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44. |
Southport Market PDF 140 KB
Report of the Head of Economic Growth and
Housing
Additional documents:
Minutes:
|
The Cabinet considered the
report of the Head of Economic Growth and Housing that provided an
update on the previous and current performance of Southport Market,
and presented a preferred option that will provide a sustainable
future for Southport Market and outlined the additional benefits to
the wider Town Centre of Southport linking to the future Town
Deal.
The Leader of the Council,
Councillor Maher referred to the excellent work that had been
progressed and reported that this was a good way forward for
Southport Market. The Leader of the
Council requested that a Changing Places unit be included in the
design.
The Cabinet Member for Adult
Social Care, Councillor Cummins also sought reassurance that a
Changing Places unit would be included in the design.
Executive Director, Mr Stephen
Watson reassured the Cabinet that a Changing Places unit would be
included in the design.
The Cabinet Member for
Regulation, Compliance and Corporate Services, Councillor Lappin
reported that this was an excellent opportunity for Southport and
asked what the interest had been from traders.
Executive Director, Mr Stephen
Watson reported that the Council had consulted widely, and the
results were included within the Business Case and that
consultation with current and future potential market traders had
shown that interest had remained positive. It was further reported that the Town Centre
Regeneration Initiatives should also capture the interest of market
traders.
The Cabinet Member for
Regeneration and Skills, Councillor Atkinson referred to the
excellent work in securing investment of 1.4 million pounds for the
refurbishment project of Southport Market.
Councillor Atkinson stated that
the project would deliver a revitalised market space with a shift
in focus to a quality food and beverage offer providing a vital
boost to the local economy and continued regeneration of
Southport’s market quarter and King Street. Councillor Atkinson also highlighted the
importance of the project in providing opportunities to new
business start up’s whilst also creating new employment
opportunities and safeguarding existing jobs.
Councillor Atkinson extended
her appreciation to the Town Deal Board for their
support.
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Decision Made:
That:
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(1)
option 3 be progressed as the preferred option and the Business
Case, be agreed;
(2) the Head of Economic Growth &
Housing be authorised to implement a delivery plan outlined within
the business case in consultation with the Cabinet Member –
Regeneration and Skills;
(3) the Head of Economic Growth & Housing be authorised to
conduct a procurement exercise for the appointment of a contractor
to undertake the capital works as outlined within the report in
consultation with the Cabinet Member and be granted delegated
authority to award the contract resulting from the
procurement;
(4) the Head of Economic
Growth & Housing be authorised to further engage the preferred
bar operator in order to finalise the final design, agree bar/floor
operation and in consultation with the Cabinet Member Regulatory,
Compliance and Corporate Services be granted delegated authority to
award a lease.
(5)
officer’s be authorised to further
engage in appropriate consultation with existing market
traders;
(6) the
capital ... view
the full minutes text for item 44.
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